As a practitioner, you can add new timeclock definitions to the Time & Attendance module to identify the timeclocks used by your company. After a timeclock definition (referred to in the Time & Attendance module simply as a "timeclock") has been added, you can assign specific employees to use that timeclock.

Notes: In order to perform the procedure below, an ADP Time & Attendance Representative must have enabled and configured timeclock support for your company.

This procedure describes how to add a timeclock definition within the Time & Attendance module. It does not cover how to set up a new physical timeclock or the data collection software required for timeclocks to communicate with the Time & Attendance module. For more information about these tasks, contact your ADP Time & Attendance Representative.

If you want to add a new timeclock definition that is very similar to (and/or should have the same employees assigned to it as) an existing timeclock definition, you can copy the existing timeclock definition instead of creating a new definition from scratch. For instructions, see Adding a New Timeclock by Copying an Existing Timeclock.

To add a timeclock to the Time & Attendance module:

1. From the Time & Attendance menu, select Setup.

   Note: If the Setup option is not visible, make sure that you have selected Practitioner in the Role Selector.

2. Under the Timeclocks heading, click the Timeclocks link. This opens the Timeclocks page, which displays a list of any already defined timeclocks.

3. On the right side of the page, click the Add New button. This opens a blank Timeclock page.

4. In the Timeclock field, enter a brief name for the timeclock (for example, BuildingAFirstFloor). This name must be 25 or fewer characters in length.

5. In the Description field, enter a brief description to help identify the timeclock (for example, Building A First Floor Double Doors). This description must be 100 or fewer characters in length.

6. If you want to assign employees to the timeclock immediately, click the Assign Additional Employees link near the bottom of the page. This opens an Employee ID Lookup window, from which you can select employees to assign to the timeclock. Select the check box for the appropriate employees and then click the Done button to return to the Timeclock page. (For more information about using lookup windows, see Using Lookup Windows ).

   Tip: You do not have to assign any employees when you first add a timeclock. You can assign additional employees, or remove employees, at any time. For instructions, see Viewing and Editing Timeclocks.

7. If you want to remove any employees you have inadvertently added to the list, place a check mark in the Delete box next to the employees' names. The employees will be removed when you click the Submit button.

   Note: If you click the Assign Additional Employees link after you have selected employees for deletion, the deletion marks will be cleared. Before clicking the Submit button, you will have to reselect the employees you want to delete.

8. Click the Submit button to save the new timeclock definition and, if you have added employees, the new timeclock assignments. The Timeclocks page will be redisplayed, with the new timeclock added to the list of defined timeclocks.

Tips:  After at least one timeclock has been added for your company, you can create timeclock groups to make it easier to manage employee timeclock assignments. For instructions, see Creating a Timeclock Group.

You can run timeclock reports to view which employees are assigned to which timeclocks, timeclock groups, and timeclock restriction groups. For instructions, see Using Timeclock Reports to View Timeclock Assignments.