As a practitioner, you can add new timeclock definitions to the Time & Attendance module to identify the timeclocks used by your company. After a timeclock definition (referred to in the Time & Attendance module simply as a "timeclock") has been added, you can assign specific employees to use that timeclock.

If you want to add a new timeclock definition that is very similar to an existing timeclock definition, you can copy an existing timeclock definition, edit it, and save it with a new name (rather than creating a new definition from scratch). Copying an existing timeclock definition is especially useful if you want the same employees who are assigned to an existing timeclock to be assigned to the new timeclock. If you use the copy method, you will not need to assign the employees to the new timeclock manually.

Notes: In order to perform the procedure below, an ADP Time & Attendance Representative must have enabled and configured timeclock support for your company.

This procedure describes how to add a timeclock definition within the Time & Attendance module. It does not cover how to set up a new physical timeclock or the data collection software required for timeclocks to communicate with the Time & Attendance module. For more information about these tasks, contact your ADP Time & Attendance Representative.

To add a new timeclock to the Time & Attendance module by copying an existing timeclock:

1. From the Time & Attendance menu, select Setup.

   Note: If the Setup option is not visible, make sure that you have selected Practitioner in the Role Selector.

2. Under the Timeclocks heading, click the Timeclocks link. This opens the Timeclocks page, which displays a list of any already defined timeclocks.

3. In the list of timeclocks, find the timeclock you want to copy and click the button on that row. This opens a Timeclock page with the same timeclock name, timeclock description, and assigned employees as the original timeclock.

   Tip: If you need to view the employee assignments for a timeclock to determine which timeclock you want to copy, click the name of a timeclock in Timeclock column of the Timeclocks page (instead of clicking the button). This opens the Timeclock page, which displays the employee assignments for the timeclock you clicked. When you find the right timeclock, click the Copy button near the top of the Timeclock page and then continue to the next step below.

4. In the Timeclock field, replace the copied name with a name for the new timeclock (for example, BuildingAFirstFloorBack). This name must be 25 or fewer characters in length and cannot be the same as any existing timeclock name.

5. In the Description field, edit the copied description to identify the new timeclock (for example, Building A First Floor Back Door). This description must be 100 or fewer characters in length.

6. If you want to assign any additional employees to the timeclock, besides those who were assigned to the copied timeclock, click the Assign Additional Employees link near the bottom of the page. This opens an Employee ID Lookup window, from which you can select additional employees to assign to the timeclock. Select the check box for the appropriate employees and then click the Done button to return to the Timeclock page. (For more information about using lookup windows, see Using Lookup Windows ).

   Tips: Be careful not to select from the Employee ID Lookup window employees whose names already appear on the list of assigned employees.
   
   You do not have to assign any employees when you first add a timeclock. You can assign additional employees, or remove employees, at any time. For instructions, see Viewing and Editing Timeclocks.

7. If you need to remove a duplicate name or want to remove any employees, place a check mark in the Delete box next to the employees' names. The employees will be removed when you click the Submit button.

   Note: If you click the Assign Additional Employees link after you have selected employees for deletion, the deletion marks will be cleared. Before clicking the Submit button, you will have to reselect the employees you want to delete.

8. Click the Submit button to save the new timeclock definition and, if you have added employees, the new timeclock assignments. The Timeclocks page will be redisplayed, with the new timeclock added to the list of defined timeclocks.

Tips: After at least one timeclock has been added for your company, you can create timeclock groups to make it easier to manage employee timeclock assignments. For instructions, see Creating a Timeclock Group.

You can run timeclock reports to view which employees are assigned to which timeclocks, timeclock groups, and timeclock restriction groups. For instructions, see Using Timeclock Reports to View Timeclock Assignments.