Your company may require that all employees' time pairs for a pay period be approved by a manager before payroll can be processed. If so, the Time & Attendance module will generate a Supervisor Approval Required exception for each unapproved employee time pair.

Note: Depending upon how your system is configured, an employee may have more than one timecard.

To approve your employees' time pairs and clear your Supervisor Approval Required exceptions:

1. From the Time & Attendance menu, select Home.

   Note: If the Home option is not visible, make sure that you have selected Manager in the Role Selector.

2. In the header of the Exceptions By Employee section, click the View By Type link.

3. Select the Current or Next pay period radio button.

4. In the list of exception types, click Supervisor Approval Required. The Supervisor Approval Required page opens and displays all of your employees' unapproved time pairs for the selected pay period.

5. Review each entry and click the check box in the Approve column for each entry that you want to approve.

Tips:
To select and approve all of the transactions, click the check box in the top row of the Approve column.

You can only approve time pairs that have been processed without errors. For more information about the processing and exception status of a time pair, click the icon that appears in the Status column for the time pair.

If you need to edit a time pair, click the date of the record. This will open a Single Employee Timecard Manager showing all of the employee's time pairs for the selected date.

Depending upon how your system is configured, an employee may have more than one timecard. Be certain to approve all timecards associated with this employee.
To view an employee's timecard, including payroll (and, if applicable, supplemental earnings) summary information, click the button.

6. Click Submit to save your approvals.

Notes:
Unlike employees, who approve their entire timecards at once (if required), managers must mark each individual time pair for approval.

Your company may be set up so that once a manager (or loan manager) approves an entry on an employee's timecard, the entry is locked and the employee will not be able to make any further changes to it. If your company is configured this way, your employees can only edit entries on their timecards that have not yet been approved by their manager (or loan manager). If one or more of an employee's timecard entries has been locked for this reason, the following message is displayed at the top of the employee's timecard page: "Rows may be disabled because manager approval has occurred."

If your company is not configured this way, employees can continue to edit entries on their timecards after manager approval has occurred. If you or an employee edits entries on the employee's timecard that you previously approved, the approval will be removed and you will have to approve the timecard again. If you have questions about editing employees' timecards, contact your ADP Time & Attendance Representative.

If your company requires manager approvals and an employee you supervise has recorded supplemental earnings, you will also need to approve the employee's supplemental earnings.

If employees have been loaned to you by other managers, you may also need to approve loaned time and/or loaned supplemental earnings.

The procedure given above is the easiest way to quickly view and approve all of your employees' time pairs for the current or next pay period. You can also approve time pairs one employee at a time using the Single Employee Timecard Manager or one day at a time using the Multiple Employee Timecard Manager.